Beautify Your Neighborhood Matching Grant

Program Overview

The Beautify Your Neighborhood Matching Grant program was established in 2011 to provide funding assistance and professional support to City of Dublin Homeowners Associations and Civic Associations in enhancing their neighborhood with high-quality, sustainable beautification projects that benefit and enhance the Dublin community

Grant Process

Step 1

Complete the BYNG Pre-Application

Applicants are required to complete a BYNG Pre-Application to determine if their project is eligible for the program.

Step 2

Pre-Application Review & Meeting

The BYNG Program Manager will review all pre-applications and verify project eligibility.

Eligible applicants will be contacted to schedule a pre-application meeting, if needed, to further discuss the project and review preliminary plans with the Grant Review Team.

Step 3

BYNG Application Submittal

Eligible applicants will be emailed a link to complete an online BYNG Application.

Required application plans, drawings, and documents can be viewed under the Application Requirements section on this webpage.

Spring applications are due on the last Friday in January.

Fall applications are accepted if there are remaining funds from the spring round. Fall applications are due on the last Friday in June.

Step 4

Project Approval Process

Applicants will be notified if their application will move forward for review/approval. The Grant Review Team may request revisions or additional documentation, as necessary.

A revised submittal deadline will be shared with applicants.

The Community Development Committee (CDC) will review the applications and make a recommendation of approval to City Council.

Dublin City Council reviews and approves BYNG applications.

Applicants will be notified of CDC and City Council meeting dates.

Step 5

Project Completion & Grant Reimbursement

Applicants may start their projects once City Council approves of the grant request.

Upon project completion, staff will inspect the project.

Once the project passes inspection, reimbursement for the requested funds will be processed by the City’s Finance Department. Finance may request final invoices, proof of payment, and a completed W-9 form.

Eligibility

Eligible Projects

  • Projects must be located within the City of Dublin and be visible from the public right-of-way
  • The property is maintained by the Association
  • The project will be completed within one year
  • Only new or a rehabilitation projects will be considered
  • Projects shall be environmentally sensitive and sustainable
  • Example Projects Include
    • Entry feature enhancements with new lighting and signs
    • New energy efficient and low-voltage decorative lighting systems
    • Updated landscape beds
    • New stone walls, fencing, benches
    • Art installations

*Some requests may be subject to a formal Planning application in addition to the grant request

Ineligible Projects

  • Ongoing projects or routine repair and maintenance
  • Examples include turf maintenance, weed control, mulching, irrigation systems, repairs to existing lighting systems, and sign repairs

Grant Funding

  • Program funding is available annually and distributed on a competitive basis to Associations. If an application cycle is competitive, applications will be evaluated based on the Selection Criteria Matrix provided in the Additional Information section on this page.
  • Grant funds will be included in the City’s annual operating budget as determined by the Dublin City Council.
  • Individual grant awards range between $500-$5,000, unless otherwise approved by City Council.
  • Each grant requires an equal match from the Association.
  • An individual association is limited to no more than one grant award every three years.
  • The City will reimburse the Association with the grant amount awarded upon City Council approval of the application, successful completion of the project, and conformance with all standards of the program.

Application Requirements

The BYNG Application checklist outlines application requirements. If there are questions regarding an item, please contact the BYNG Program Manager.

The City of Dublin encourages volunteerism and environmental stewardship. Associations are highly encouraged to involve broad-based neighborhood participation in their project through the use of volunteer hours .

  • Volunteers serving on the Association are not considered City of Dublin volunteers, but volunteers for the Association. Therefore, any volunteer serving on the Association project is not covered under the City of Dublin’s volunteer policies, procedures and insurance. The responsibility for appropriate volunteer service safety measures lies solely with the individual Association.

Selection Criteria

Criteria Points Explanation

Project Maintenance

0 to 3

The Association will clearly demonstrate its ability to financially and practically maintain the proposed grant project into the future without assistance from the City of Dublin.

Note: Should the Association require assistance from the City or should the City assume responsibility of the proposed project the Association will reimburse the City for all grant funds awarded.

Project Need and Benefit

0 to 3

Project meets a need of the Association and provides a benefit to the City of Dublin, such as aesthetic enhancements, improved safety, etc. The project is visible from public right-of-way.

Community Involvement

0 to 5

The Association is well represented by residents who are committed to implementing the project. Project involves broad neighborhood participation in the form of volunteer assistance for project implementation.

Project Planning

0 to 3

Project is well-planned and ready to implement. Grant application is complete and accurate.

Project Budget

0 to 3

Reasonable projection of project expenses and
maintenance costs. Expenses are itemized, specific, and necessary for the project. Documents support the Association’s ability to meet the match requirement, and sufficiently justify the amount of grant funds being requested.

Environmental and Financial Sustainability

0 to 3
2 Bonus Points Available

Project includes an element that enhances the
environment. Examples of this would be the use of native species or the removal of invasive plants. Association’s project budget shows the ability to sustain the project.

Applicants that intend to certify their projects through the National Wildlife Federation as a Community Garden are eligible to receive 2 bonus points.

Bonus Points

3

Applicants that have never been awarded a grant from the City of Dublin “Beautify Your Neighborhood” grant program.

Total Points Possible

25

Point Definitions

(1) Project Maintenance: 0-3 Points Available

  • 0 points – The Association has not demonstrated an ability to financially or practically maintain the proposed grant project in the future without the City of Dublin providing assistance
    or assuming responsibility. At the City’s discretion, the grant application may be rejected.
  • 1 to 2 points – The Association has demonstrated some ability to financially and practicall maintain the proposed grant project. There is incomplete financial information and/or lack of
    a future maintenance plan. At the City’s discretion, the grant application may be rejected or City staff may be asked to assist the grant applicant in proper completion of the
    proposed grant project need and benefit information.
  • 3 points – The Association has clearly demonstrated its ability to financially and practically maintain the proposed grant project into the future without assistance from the City of Dublin.

(2) Project Need and Benefit: 0-3 Points Available

  • 0 points – Proposed grant project is not visible from the public right-of-way. The proposed grant project does not clearly meet a need of the Association or provide a benefit to the City of
    Dublin. At the City’s discretion, the grant application may be rejected.
  • 1 to 2 points – Proposed grant project need and benefit information was completed and presented with grant application, but does not appear complete (i.e. incomplete answer for the need and benefit question on grant application). At the City’s discretion, the grant application may be rejected or City staff may be asked to assist the grant applicant in proper completion
    of the proposed grant project need and benefit information.
  • 3 points – Proposed grant project need and benefit information is properly completed and presented with the grant application.

(3) Community Involvement: 0-5 Points Available

  • 0 points – The Association cannot show that it is well represented by residents who are committed to implementing the proposed grant project. The proposed grant project does not involve broad neighborhood participation in the form of volunteer assistance for project implementation. At the City’s discretion, the grant application may be rejected.
  • 1 to 3 points – Community involvement information was completed and presented with grant application, but does not appear complete (i.e. no statement of neighborhood commitment to
    implementing project and/or no list or survey of community members willing to assist with project in the form of volunteer assistance for project implementation). At the City’s discretion, the grant application may be rejected or City staff may be asked to assist the grant applicant in proper completion of the community involvement information.
  • 4 to 5 points – Community involvement information is properly completed and presented with the grant application. The proposed grant project does show broad neighborhood participation in the form of volunteer assistance for project implementation.

(4) Project Planning: 0-3 Points Available

  • 0 points – The Association did not provide complete and/or accurate project planning information (i.e. landscaping drawings, maps, project plans, or photos). The proposed grant
    project is not ready to implement. At the City’s discretion, the grant application may be
    rejected.
  • 1 to 2 points – Project planning information was completed and presented with grant application, but does not appear complete or accurate (i.e. unprofessional or lack of project plans, landscaping drawings, photos or maps ). At the City’s discretion, the grant application may be rejected or City staff may be asked to assist the grant applicant in proper completion of the
    project planning information.
  • 3 points – Project planning information is properly completed and presented with the grant application.

(5) Project Budget: 0-3 Points Available

  • 0 points – Budget information was not completed and presented with the grant application. At the City’s discretion, the grant application may be rejected.
  • 1 to 2 points – Budget information was completed and presented with the grant application, but does not appear complete (i.e. match not specified, expenses not itemized, justification for expenses not given, form not computed correctly, etc.) At the City’s discretion, the grant application may be rejected or City staff may be asked to assist the grant applicant in proper completion of the budget and financial information.
  • 3 points – Budget and financial information is properly completed and presented with the grant application.

(6) Environmental and Financial Sustainability: 0-3 Points Available

  • 0 points – The proposed grant project does not include elements that enhance the environment. The HOA’s project budget does not show the ability to sustain the proposed grant project.
  • 1 to 2 points – Environmental and financial sustainability information was completed and presented with grant application, but does not appear complete or accurate (i.e. incomplete project budget, accurate description of elements meant to enhance the environment.).At the City’s discretion, the grant application may be rejected or City staff may be asked to assist the grant applicant in proper completion of the environmental and financial sustainability information.
  • 3 points – Environmental and financial sustainability information is properly completed and presented with the grant application.

Bonus Points (2)

Applicant intends to certify their projects through the National Wildlife Federation as a Community Garden and has been in touch with the City of Dublin Nature Education Coordinator concerning the certification process should grant funds be awarded. Please see page 24 of grant for additional information.

Awarded Grants

2023

Spring

  • Lakes of Dunmere ($5,000)
  • Villas at St. Andrews ($5,000)

Fall

  • The Village at Corbins Mill ($5,000)

2021

Spring

  • Bishops Run/Bishops Crossing ($5,000)
  • Riverside Woods ($5,000)
  • Savona ($3,244)
  • Terrazza ($5,000)
  • Wyandotte Woods ($5,000)

2022

Spring

  • Hawks Nest ($5,000)
  • Heather Glen ($1,398)
  • Killilea ($3,977)
  • Llewellyn Farms ($5,000)
  • Tartan West ($5,000)
  • Village at Coffman Park ($4,840)

2020

Fall

  • Balgriffin ($5,000)
  • Cortona ($5,000)
  • Dublin Village ($5,000)
  • Savona ($4,992)
  • Tartan Ridge ($5,000)
  • Woods of Indian Run ($4,180)

Public Records Request Overview

In order to support faster response and better tracking of requests, the City of Dublin uses JustFOIA to collect, respond to and manage public information requests.

Why JustFOIA?

JustFOIA is a Freedom of Information Act (FOIA) online application that helps streamline the open records request process for the community and improve efficiencies in getting requested information quickly and accurately.

The application lets community members submit requests for all city records, including police reports. Commonly requested information includes accident reports, copies of resolutions and body-camera video.

Submit a Public Records Request

City Code

The complete Dublin City Code is available online at American Legal City Ordinance website. Information staff at the Dublin branch of the Columbus Metropolitan Library are available to help navigate this website.

Revised Charter of Dublin, Ohio

This Revised Charter, as adopted on March 19, 1996, became effective on July 4, 1996.

Zoning Code

The Zoning Code for Dublin is Chapter 153 of the Dublin Code of Ordinances. The Zoning Code sets land development requirements and establishes different uses within individual districts. Zoning regulations address the physical development of a site, such as building height, lot requirements, setbacks from lot lines, minimum numbers of parking spaces, sign types and sizes, and other related regulations.

Mission

We are and always have been a proud local democracy. In our service, we strive to provide the best quality of life and environment in which our residents and businesses can thrive. We seek to ally our proud traditions with the best innovations of the future.

Vision

Dublin, Ohio, is the most sustainable, connected and resilient global city of choice.

Core Values

Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude & Dedication to Service.

The City of Dublin operates under a set of seven key core values: integrity, respect, communication, teamwork, accountability, positive attitude and dedication to service. Staff members use these seven values as the basis for daily decision-making, including the decisions that go into the budget process.

  • Integrity. We are open and honest. We honor our commitments to the community and each other. Our actions are consistent with what we say.
  • Respect. We treat our coworkers and members of the community with courtesy and dignity. We embrace diversity and acknowledge the needs, responsibilities and inherent worth of each individual.
  • Communication. We maintain an environment in which employees feel free to share ideas and information. We promote open interaction throughout the organization to ensure knowledge and understanding among all employees and our community.
  • Teamwork. We create a climate in which all employees work together and support the individual talents and contributions of team members. We celebrate successes and see mistakes as opportunities for growth; we will never willingly let a member of our team fail.
  • Accountability. We are responsible to our community and each other for our personal and organizational decisions, actions and performance results. We are committed stewards of our City’s assets and resources.
  • Positive Attitude. We focus our efforts on constructive behavior, attitudes and solutions. We promote an environment that people love going to every day – a place where each individual can find a sense of belonging, inspiration, enjoyment and meaning.
  • Dedication to Service. We pursue innovation and continuous improvement in all we do. We are committed to efficient, effective and responsive service delivery that makes a difference in the lives of those we serve.

Leadership Philosophy

We are members of an organization that succeeds because of teamwork, dedication, diversity and the innovative spirit of all of   our members. Together, we build a culture of trust, service, mutual respect, inclusion and open communication. We hold ourselves mutually accountable to promote and sustain continuous learning and to develop the learning potential that exists in every member of our team.

The Clerk of Council prepares legislation, City Council meeting agendas, and acts as the liaison between members of City Council and City Administration.

Jennifer Delgado, Clerk of Council

Phone:
614.410.4442

Hours:
Monday – Friday 8 a.m. – 5 p.m.

Contact the Clerk of Council

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