Council Action – Thursday, May 28, 2020

COUNCIL MEMBERS PRESENT: Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner.

STAFF PRESENTATION OF RECOMMENDATIONS FOR RE-OPENING OF CITY FACILITIES AND CERTAIN PROGRAMS/SERVICES

• CONSENSUS OF COUNCIL TO SUPPORT STAFF’S RECOMMENDATIONS FOR RE-OPENING
  (SEE DETAILS THAT FOLLOW)

ROUNDTABLE

• CONSENSUS OF COUNCIL TO DISCONTINUE VIRTUAL MEETINGS AND RETURN TO COUNCIL CHAMBERS FOR COUNCIL MEETINGS, BEGINNING ON MONDAY, JUNE 8

MEETING ADJOURNED – 7:30 p.m.

STAFF RECOMMENDATIONS FOR RE-OPENING:

City buildings

• City Hall, Development Building, Service Center lobbies – target opening June 1
  Safety Protocol:
• Signage will be posted regarding new safety guidelines
• Remote transactions and meetings are strongly encouraged
• Visitors/Vendors going beyond the lobby must be scheduled (this enables a discussion to determine whether a face-to-face meeting is necessary)
• Restrooms are not available to the walk-in public
• Visitors must wear a face covering (not provided by the City)
• Receptionist will sign-in/contact info for visitors (for contact tracing)
• Temperature checks required
• Hand sanitizer available
• Reception staff will wear a face covering when interacting with visitors
• Plexiglass sneeze guards are being installed on counters
• 6 feet distancing floor decals
• Reception area seating arranged for 6 feet distancing
• Visitors will be escorted by a staff member to their meeting location

Justice Center – has remained open
Mayor’s Court – target opening June 2; court hearings will resume

Safety Protocol:

• Signage will be posted regarding new safety guidelines
• Visitors must wear a face covering (provided by the City, if needed)
• Only those with official business are permitted in the building, no friends/family
• Defendants/attorneys must remain in vehicles until their scheduled time
• Hearing times have been staggered
• Temperature checks required
• Hand sanitizer available in the lobby, courtroom
• Plexiglass sneeze guards are being installed in the conference rooms
• 6 feet distancing floor decals
• Reception area and courtroom seating arranged for 6 feet distancing
• Special accommodations will be made for high-risk individuals
• Not guilty pleas, continuances, diversion enrollments, extensions of time to pay and pleas in absentia are being accepted via email and fax
• Pre-trials may be conducted by the Prosecutor via telephone

Park amenities

• Tennis, pickleball courts, skate park, baseball, softball, cricket fields – opened May 26-27

Safety Protocol:

• Coordinating with Dublin sports organizations (DYA, DSL, DUSC, OP, CO, CCC, DCC)
• Field use permits contingent on adherence to guidelines
• Posted guidelines for coaches, players, and spectators
• Remaining closed per Ohio Department of Health Stay Safe at Home Order dated 4/30/20 – until further notice:
• Contact sports including:
  • Basketball Courts
  • Soccer Fields (except for conditioning/training)
  • Volleyball Courts
  • Playgrounds
• Park Shelters (reservations cancelled through end of May)
• Ballantrae Community Park Spray Fountains (closed for the season)
• Park Restrooms (coordinate with opening with playgrounds, will need to disinfect twice per day, awaiting pricing for contract cleaning support)
• Water Fountains (closed for the season)

Dublin Community Recreation Center

Target Opening: June 8, 2020 (contingent upon FCPH review/approval) with operational modifications listed below:

• Use by members only
• Limited to adult (ages 16 & up) members and adult members and their kids who are members and meet fitness floor and track age requirements.
• Sign up via RecTrac for pre-determined 90 minute window of time (contact tracing)
• 30 minute closures in between for cleaning and disinfection
• Fitness Floor and Track open with equipment spacing to provide for distancing
• Restrooms will be open for members
• Entry into the recreation center will be controlled and safety precautions will be enforced including:
• Temperature screenings
• Social distancing
• Face coverings strongly recommended
• Hand hygiene
• Cleaning of equipment
• Group Fitness Classes will be offered online via Virtually DiRECt

The following will be closed and/or not permitted upon reopening:

• Gym use is being evaluated
• No daily passes will be offered
• No facility rentals (Tallas may be utilized for camps)
• No personal training
• Senior and Teen Lounges
• No Group Fitness classes will be offered in the DCRC building – Group Fitness Studios (aerobic rooms) will be used for expanded fitness equipment space
• No Wee Folk room services
• Locker room showers and changing rooms closed. Patrons will need to come dressed to work out and shower at home

* Note: Staff will evaluate operations during the first two weeks and adjust or expand as necessary as the crisis and accompanying requirements are likely to change.

Summer Day Camps

Target Opening: June 15, 2020 (contingent upon Dublin City Schools and Franklin County Public Health review/approval)

Operational modifications for the initial reopening include:

• Camp plans vary by camp type.
• Social distancing requirements will reduce group sizes significantly to nine kids per group with one staff. Best practice is two adults per group, so groups would be 8:2.
• Each group will be physically separated in individual classrooms from other groups.
• Camp capacity varies greatly on use of space by the schools. Limited alternatives for space because of space needs and cleaning and sanitization requirements.
• Drop off will be curbside.
• Entry into the camp will be controlled and safety precautions will be enforced including:
• Temperature screenings
• Monitoring of children for symptoms
• Social distancing
• Face coverings required unless accommodation needs to be made
• Hand hygiene
• Kids eat lunches with their small group in their classroom.

The following will be closed and/or not permitted upon reopening:

• No parents/guardians will be allowed into the facility except for emergency purposes.
• No field trips.
• Physical contact will not be permitted – no hugs, no fist bumps and no high fives.
• Camp Olympics, activities, sports and games that do not provide for social distancing will not be permitted.
• Communal lunches will not be permitted. Swimming eliminated due to transportation and pool space limitations.

Cancellation letters were sent to the following camp parents on May 22:

• Adventure Camp & LEED – cancelled because essence of camp is field trips which are not permitted.
• My First Camp – cancelled due to low enrollment
• Jr. Kidzone, Discovery, Wyandott, Wyandott Next – cancelled Weeks 1 & 2 due to timing
• Staff will evaluate operations during the first two weeks and adjust or expand as necessary as the crisis and accompanying requirements are likely to change.

Aquatics

DCRC Lap pool will open no sooner than July 1, 2020 (contingent upon FCPH guidance, review, and approval)

• Lane reservations may be available after July 1
• Lap lane usage will be monitored and additional programming could be added (such as water fitness classes) as capacity allows.

Dublin Community Pool South will open no sooner than July 1, 2020 (contingent upon FCPH guidance, review, and approval)

Operational modifications for the initial reopening include:

• Daily passes only OR sign up via RecTrac for pre-determined window of time with closures in between for cleaning/disinfection.
• Three-hour time blocks, 115 people each
• Residents pre-pay online up to 7 days in advance
• Lifeguards monitor life safety, staff on deck monitor 6 feet distancing
• Restrooms will need disinfected every 2 hours, awaiting pricing for contract cleaning support
• Entry into the pool will be controlled and safety precautions will be enforced including:
• Temperature screenings
• Social distancing
• Face coverings strongly recommended
• Hand hygiene

The following will be closed and/or not permitted upon reopening:

• No season passes
• No use of features that encourage frequent touchpoints – diving boards, slides, water play features
• No water toys
• No deck furniture
• Concessions are being evaluated
• Aquatic programming including swim team, swim lessons, water fitness is being evaluated

* Staff will evaluate operations during the first two weeks and adjust or expand as necessary as the crisis and accompanying requirements are likely to change.

Ballantrae Spray Park: Closed for the summer.

Swim Teams

Both swim teams are managed by Bill Wadley Swim Academy. The City and our contractor share concerns about providing swim team in its usual form.

• High volume of young swimmers and challenge to control social distancing
• ODH guidelines require swimmers within a zone to be from the same family unit
• Pool space is at a premium with one outdoor pool available at reduced capacity due to distancing requirements. Historically, the City has prioritized general recreation open swim.
• League Considerations:
• USA swimming has cancelled all meets until August
• NEW League (Summer team) has had two teams back out for season (Muirfins and Olentangy) and would not be able to participate in meets.
• A July 1 opening would be more than half-way through the season.
• Alternative training opportunities:
• Bill Wadley Swim Academy is evaluating options for clinics for older swimmers at an alternative, non-city pool location.

Corazon has offered to accommodate Dublin residents

• One-time City access fee and cost basis for additional overhead costs
• Pool users would register for a 4-hour time block
• Up to 50 residents per time block could be accommodated
• Users to pay fee consistent with existing Dublin outdoor pool day pass

Temporary Residential Swimming Pools

• City Manager has considered the request for temporary residential swimming pools during State of Emergency
• Under ISPSP code a 48” high side wall can act as a barrier
• We consider this a safety concern without appropriate fencing and locking devices
• HOA deed restrictions may prohibit these pools
• City Manager is not issuing an executive order to allow these

Dublin Irish Festival

Presentation made to active Honorary Chairs and Founders as well as select Committee members on 5/26. All recommend cancelling in order to preserve DIF brand.

• Staff concurs with cancelling the 2020 Dublin Irish Festival
• Staff is planning for alternate activities including:
• Virtual 5K
• DIF @ Home
• Online presentations & Marketplace
• Kids interactive activities

CARE, Wellness and Fun

• Public Works Week CAREavan – May 18-22 evenings
• Drive-In Movies – mid-June through mid-August
• The “Show Must Go Online”
• Alternative July 4th “Taking it to the Streets” activities since traditional is cancelled
• Continued learning modules for online services to seniors
• Rollout of senior citizen free lunch pick up: Wednesdays beginning in June
• Virtual mentorships with Dublin Teen Corps: Week of June 8
• One-to-one matching for “community service day” model
• Community-wide Kindness Bingo Campaign to begin May 30
• Work with Multi Cultural Committee to record multilingual story time sessions
• Downtown Dublin Dining Garden on Darby Street Parking Lot
• Working with Dublin business, primarily restaurants to assist with reopening
• Virtually DiRECt
• Future possible Community-wide event in fall
• First annual event is Spooktacular